POSITION DESCRIPTION
Revised: December 18, 2014
Position Title: Fiscal Officer Department: Administration
Reports To: Board of Trustees Employment Status: Part Time
Salary Grade: Subject to Education and Experience Salary Range: Set by Board of Trustees
Shift: (Normally) Weekdays During Regular Business Hours
Purpose:
The Fiscal Officer manages the library’s fiscal operations and is responsible for an annual budget and appropriations. The Fiscal Officer serves as the chief financial officer of the library and ensures that financial operations comply with all applicable laws and regulations, the policies of the Board of Trustees and sound financial practices. The Fiscal Officer processes payroll and coordinates benefits management. The Fiscal Officer works closely with the Director and staff of the library. The Fiscal Officer is appointed by the Board of Trustees and reports to them in the discharging of duties assigned by state statute and regulations. Employee is expected to exercise independent judgment in solving most problems that arise within the assigned work area. Work is reviewed through periodic audits of records, statements, and reports and through monthly reports to the Board of Trustees.
Principle Duties:
- Performs, plans the recording of accounting transactions; performing bank reconciliations, cash journals, ledgers, and other record books; and in preparing periodic fiscal statements, reports, and tabulations. Most accounting transactions are completed using the Uniform Accounting Network (UAN).
- Performs monthly payroll functions and performs all functions related to payroll processing
- Responsible for all Library investments and loans.
- Maintains personnel records.
- Develops and supervises the installation of cost accounting procedures; studies cost accounting problems and recommends revisions in forms, account classifications, and statements.
- Compiles data and assists the Director with preparing annual budget estimates and maintaining budgetary controls over expenditures.
- Studies and recommends revisions in existing departmental accounting and budgetary procedures and forms; gathers, classifies, and summarizes data and the compilation of financial reports.
- Confers with external auditors and governmental officials; compiles information to be used in actuarial studies.
- Prepares periodic and special reports and calculations.
- Prepares a monthly financial report for the Board and presents it at their monthly meetings.
- Prepares annual report for State Auditor and the Board in an accurate and timely manner; ensures that all records are in order for state biennial audit; submits annual appropriations resolution and annual budget to County Auditor in a timely manner.
Principle Duties continued:
- Maintains confidentiality in accordance with Library policy and all applicable laws and regulations.
- Performs any and all other related work as required.
Knowledge, Skills and Abilities Required:
- Knowledge of accounting principles and procedures and the ability to apply such knowledge to accounting transactions.
- Knowledge of a variety of standard accounting and office procedures and equipment, including knowledge of the application of electronic data processing to the maintenance and analysis of fiscal data.
- Knowledge of governmental laws and regulations related to fiscal affairs.
- Ability to use accounting software to maintain financial records and transactions.
- Ability to prepare complete and accurate accounting reports and statements of moderate complexity.
- Ability to interpret and apply governmental fiscal laws and regulations to a variety of financial transactions.
- Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Pemberville Public Library Board of Trustee’s policies, by-laws and objectives.
- Ability to handle complex projects and to produce work on a deadline.
- Physical ability to lift and carry items weighing up to 25 pounds less than 20% of the time.
- Requires excellent computer skills including word processing, and spreadsheets.
- Must be able to conduct trend analyses and financial projections as needed.
Education/Certification/Demonstrated Skills Requirements:
- Graduation from an accredited four year college or university with major course work in accounting; experience in governmental accounting work OR any equivalent combination of experience and/or training that provides the required knowledge, skills and abilities approved by the Pemberville Public Library Board of Trustees.
Working Conditions
- Climate controlled environment.
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.